Financial Planners: Maximizing Your Business Potential With Core Meetings

Meetings can be overwhelming and time-consuming, but they are critical to achieving your goals. By putting in the time upfront, these core meetings will simplify the rest of your work and make it easier for the whole team to understand their roles, responsibilities and next steps. Weekly stand-up meetings should be relatively short and concise, presenting a quick and thorough insight to the team. The pattern I've outlined will keep your business engaged, connected, and moving forward. Spacing them out throughout the week will not only ensure visibility but also keep you and your team engaged with each other.

Client Meetings

You read that right! It may sound strange, but in my experience, having a meeting about client meetings can pave the way for a productive week. Depending on how busy you are, it could be held bi-weekly. During these meetings, it's important to focus on three key areas:

• Previous week

• Current week

• Future week

Account Action Needed

When it comes to keeping your business running smoothly, it's crucial to know who's in charge of each task, especially when handling other peoples’ money. Assigning clear roles and responsibilities for the week can ensure that everyone is on the same page and that your business is operating efficiently. This approach will also help you to be prepared and informed when communicating with clients, so you can provide accurate updates on their accounts because nobody wants to answer a phone call from a client and not know anything about their account transactions and status. I like to break this down into these categories:

• New accounts

• Transfers

• Deposits

• Miscellaneous Activity

Financial Plans

To stay on track with financial plans, it's essential to know where each stands and who needs follow-up. You can do this by breaking down the planning into the following categories:

*A. Open Plans

• Identify which plans are still in progress and need attention.

*B. Completed Plans

• Review completed plan to ensure everything is finished and closed out.

*C. Upcoming Plans & Proposals

• Take note of any new plans on the horizon and assess their potential.

This will provide a clear understanding of where you are in the workflow and what needs to be done to move forward.

Staying In the Loop

❓Did anything happen out of the ordinary that everyone should know about?

❓Do you have any updates for the team?

❓Did a client stop by yesterday with any questions?

This is the section to address any unique occurrences.

• Personal

• Need-to-Know

• Heads Up

Marketing Content

Managing your business' content and tracking its responsible parties is critical for growth. Here are some important types of content to keep in mind:

• Current and released content

• Upcoming content

• New and original content

• Repurposed content

Projects

The objective of this meeting is to keep everyone up to date on open projects and their current status. Although it's recommended to meet with individual project teams for more detailed discussions, having a comprehensive understanding of everything that's happening is crucial, especially for smaller teams.

The meeting will be divided into three sections:

• Completed Projects

• Current Projects

• Upcoming Projects

Are you looking for a more in-depth guide to optimizing your operations meetings?

Feel free to reach out to me at devon@devonvolker.com

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